Booth Space Details | Exhibit Hall Access & Booth Setup | Booth Display Guidelines
Furnishings & Additional Services | Shipping & Materials Handling
Booth Space Details
Each 10'x10' booth will be set with 8’ high black back drape, 3’ high side dividers, one wastebasket and a 7” x 44” one-line identification sign. BY ORDER OF THE FIRE MARSHALL, NOTHING MAY BE ATTACHED TO THIS DRAPE. You may use sign hooks and attach the hooks to the steel pipe.
The exhibit area is NOT carpeted; however, the aisles will be carpeted in red. All other orders are the responsibility of the exhibitor.
Exhibit Hall Access & Booth Setup
Setup Hours
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Tuesday, February 9, 2009 |
8am – 5pm |
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Wednesday, February 10, 2009 |
8am – 5pm |
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All exhibits must be fully installed by 5pm Wednesday, February 10. Setup Only badges will be available upon presentation of ID for any company representative on Tuesday and Wednesday at the check-in tables at the front and rear entrances to Hall C. |
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Expo Hours
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Thursday, February 11, 2009 |
8am – 6pm |
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Friday, February 12, 2009 |
8am – 4pm |
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Only registered attendees will be allowed access to the exhibit hall during Expo hours. Both the front and rear entrances at Exhibit Hall C will be open for exhibitors with an attendee badge. |
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Early Entrance for Exhibitors
In late January, you will be mailed Early Entrance Passes for both days of the expo (four per booth contracted) that, used in conjunction with a paid attendee badge, will each allow a registered NAPE attendee entrance to the exhibit hall at 7am on Thursday and Friday, February 11 & 12. Registered attendees without an Early Entrance Pass will be allowed into the exhibit hall when the doors open for the Expo at 8am.
Exhibitor Appointed Contractors (EACs) may access the exhibit hall on Thursday and Friday 7am-8am for any last-minute setup needs after completely filling out an onsite attendee registration form at the Customer Service Counter. EACs who exit the exhibit hall and return their badges to Customer Service by 8:30am the same day will be returned their registration form and will not be charged for the registration. EACs who remain in the exhibit hall or who do not return their badges by 8:30am will be charged for an attendee registration.
Tear Down Hours
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Friday, February 12, 2009 |
4pm – 8pm |
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Saturday, February 13, 2009 |
8am - 12pm |
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No teardown before 4pm on Friday. All exhibitor materials must be removed from the exhibit hall by Saturday at 12pm. |
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Booth Display Guidelines
Furnishings & Additional Booth Services
You may order additional services for your booth from the NAPE Official Contractors listed below. Contractor service centers will be available onsite at the rear of Hall C Tuesday, February 9 - Friday, February 12
Some contractors offer discounted pricing if you place your order before a certain date so please note any discount pricing deadlines.
Forms and additional information are available online.
FurnishingsFreeman Exhibitor Services 713.433.2400 This e-mail address is being protected from spambots. You need JavaScript enabled to view it Each exhibitor will receive an email from Freeman with more information and a link to order online. Discount Pricing Deadline is January 26. |
Audio Visual & ComputersFreeman Audio Visual & Computers 210.226.1376 This e-mail address is being protected from spambots. You need JavaScript enabled to view it See "Furnishings" above for more details. |
Electrical & Internet*SmartCity www.smartcity.com/order/ordering.asp 888.446.6911 Discount Pricing Deadline is January 22. |
Booth Cleaning*George R. Brown Convention Center 713.853.8907 This e-mail address is being protected from spambots. You need JavaScript enabled to view it Discount Pricing Deadline is January 25. |
Exhibit TransportationFreeman Exhibit Transportation 800.995.3579 This e-mail address is being protected from spambots. You need JavaScript enabled to view it See "Furnishings" above for more details |
In-Booth Food Service*Aramark 713.853.8043 This e-mail address is being protected from spambots. You need JavaScript enabled to view it All food/beverage service must go through Aramark. Alcohol may only be served 5pm-6pm on Thursday, February 11. Discount Pricing Deadline is January 26. |
Copies & Fax MachineNAPE Business Center Located on the exhibit floor during Expo hours |
Business Supplies & ServicesFedEx Office 713.658.1899 Located on the 2nd Floor of the Convention Center by the Hilton Skybridge * Denotes George R. Brown Convention Center exclusive contractors (cannot appoint different company for those services) |
Shipping & Materials Handling
Warehouse Shipping AddressExhibiting Company Name / Booth # __________ NAPE EXPO C/O Freeman 2000 Cavalcade Houston, TX 77009 Freeman will accept crated, boxed or skidded material beginning Monday, January 11, 2010 at the above address. Material arriving after Wednesday, February 3, 2010 will be received at the warehouse with an additional after deadline charge. |
Show Site Shipping AddressExhibiting Company Name / Booth # __________ NAPE EXPO C/O Freeman George R. Brown Convention Center (Level One) 1001 Avenida de las Americas Houston, TX 77010 Freeman will receive shipments at the exhibit facility beginning Tuesday, February 9, 2010 at 8:00 a.m. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor. |
Materials Handling & Freight
- Dreyage charges may apply. Please contact Freeman for details.
- Freight moved into the facility after 4:30pm on Tuesday, February 9 or Wednesday, February 10 will be subject to overtime rates.
- Freeman will begin returning empty containers as soon as the aisle carpeting is removed from the exhibit floor. The entire process will take approximately 3 hours.
- To ensure all exhibitor materials are removed from the exhibit hall by the Exhibitor Move-Out deadline (12pm Saturday) please have all carriers check-in by Saturday, February 13 at 10am or freight will be re-routed.
- Freight moved out of the facility after 4:30pm on Friday, February 12 and all day on Saturday, February 13 will be subject to overtime rates.
Labor Information
Union Labor may be required for your exhibit installation and dismantle. Please carefully read UNION RULES AND REGULATIONS in the information provided by Freeman to determine your needs. Exhibitors supervising Freeman labor will need to pick up and release their labor at the Labor Desk. Refer to the order form under Display Labor for Straight Time and Overtime hours.
Exhibitor Menu
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Show Regulations & Exhibit Contract Increasing Your Exposure - Prospects, Advertising and Sponsorships |
